Key Responsibilities:
• Provide administrative support to attorneys, paralegals, and office staff. • Draft, format, and proofread legal documents, correspondence, and reports.
• Manage calendars, schedule appointments, and coordinate meetings and court dates. • Answer, screen, and direct phone calls; greet and assist clients and visitors.
• Maintain and organize case files, both electronic and physical, ensuring accuracy and confidentiality.
• Prepare and file legal documents with courts and government agencies as required. • Handle incoming and outgoing mail, faxes, and email communications.
• Perform general office duties including photocopying / scanning.
Qualifications:
• High school diploma or equivalent; associate degree
• Minimum of 2 years’ experience as a secretary, administrative assistant, or in a legal office setting. • Bilingual proficiency in English and Spanish required (oral and written).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize and manage multiple tasks. • Knowledge of legal terminology, procedures, and documentation preferred.
• Ability to maintain confidentiality and handle sensitive information with professionalism
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