Job Description

Contract Administrator (Hybrid – Plainfield, IN)

We are seeking a detail-oriented and highly organized Contract Administrator to support contract management and joint-use coordination activities. This hybrid role requires onsite presence at the Plainfield, IN Complex at least 3 days per week.

Key Responsibilities:

• Plan, coordinate, and manage contract award activities and schedules
• Monitor contract performance and ensure compliance with terms and conditions
• Review invoices to confirm alignment with contract provisions and completed work
• Maintain contract records, correspondence, and action logs
• Develop reports, presentations, and project status updates
• Manage contract approvals and change requisitions
• Ensure confidentiality of supplier pricing and sensitive information

SPANS & Proposal Coordination:

• Monitor and review 400–800 daily SPANS alert emails to determine required follow-up
• Respond to proposal inquiries or route them to the appropriate stakeholders
• Assign new attachment requests to engineering vendors within SPANS and track progress
• Ensure timely routing and processing of proposals in compliance with FCC and state utility commission timelines
• Investigate and respond to customer requests regarding proposal status, including construction schedules, engineering timelines, and invoice updates

Qualifications:

• Associate’s or Bachelor’s degree preferred (not required)
• Strong organizational and multitasking skills in a high-volume environment
• Ability to analyze information and make timely decisions
• Excellent communication and coordination skills
• Experience with contract administration, utilities, or telecommunications is a plus

Work Arrangement:

• Hybrid schedule: minimum 3 days onsite in Plainfield, IN

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