Job Description

Reports to – Vice President, Development

Organization Overview

Baby2Baby is a national non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states every year. Over the past 14 years, Baby2Baby has distributed half a billion items – more than any organization of its kind – to children in homeless shelters, domestic violence programs, foster care, hospitals, and underserved schools as well as children who have lost everything in the wake of disaster. Baby2Baby was recognized as the #1 non-profit on Fast Company’s World’s Most Innovative Companies List and named by TIME Magazine as one of 2023’s most influential companies.

Position Overview

Reporting to the Vice President, Development, the Director, Events oversees the planning and execution of programmatic community events, with a primary focus on the operational management of inventory, event logistics, and warehouse coordination. This includes Baby2Baby’s three annual tentpole events, our Mother’s Day, Back to School and Holiday distributions.

This role ensures that all physical goods are effectively sourced, tracked, stored, and distributed to families in need through highly coordinated, high-volume operations. The Director, Events partners closely with internal teams and external producers to deliver efficient, safe, and impactful distributions and mission-driven events.

In addition to leading large-scale distribution efforts, this role oversees logistics for our biggest volunteer activations and key internal stakeholder events, including Board and Angels meetings. This individual will provide support for the organization’s annual gala as needed.

The Director, Events will work Monday-Friday at 5830 W. Jefferson Boulevard, Los Angeles, CA 90016. The work is performed in an office setting and is currently on site 3 – 5 days per week.

Duties and Responsibilities

• Leads the operational planning and execution of the organization’s three major annual distribution events: Mother’s Day, Back to School, and Holiday.
• Oversees the full lifecycle of goods management for these events, including collection, intake, inventory tracking, storage, and distribution in partnership with the Warehouse team.
• Develops event timelines, workflows, and operational plans.
• Manages event logistics including space, décor, program supplies, staffing, and materials.
• Partners closely with teams including Programs, Warehouse, Volunteer, and Corporate Partnerships to ensure families are identified, program supplies are secured through purchase or donation, items are properly inventoried and transported and sponsorship deliverables are met.
• Coordinates logistics for large volunteer sessions supporting distribution or programmatic activities.
• Manages external event producers and vendors while overseeing workflow and communication among event staff, contractors, and partners to ensure seamless event execution.
• Tracks event outcomes, inventory metrics, and participation data; identifies opportunities to improve operational efficiency and impact.
• Provides logistical and operational support for Board meetings and Angel-related events as needed.
• Provides operational and logistical support as needed for the organization’s annual gala in collaboration with the Development, Marketing, Corporate Partnerships and Operation teams.
• Manages a team of two event staff.
• Other duties as assigned.

Required Qualifications

• Bachelor's degree in a related field.
• 8+ years of event management experience with increasing responsibility.
• 2+ years managing and supporting a team.
• Ability to work in a fast-paced work environment that requires strong multitasking skills, time management, and a self-starter mentality.
• Experience coordinating logistics for large events or community distributions, including inventory management, physical goods handling, or warehouse operations.
• Organized with a strong attention to detail and follow-up, and able to work in a team environment.
• Ability to manage multiple events and deadlines simultaneously.
• Strong communication and collaboration skills.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, etc.
• Valid Driver’s License and the ability to run errands using the Baby2Baby vehicle.

Other

Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff. We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.

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