Our client is an entertainment company seeking a full-time Executive Assistant to support their CEO. This role is part of a tight-knit executive support team and the Executive Assistant will report directly to the Chief of Staff, with a dotted line to the CEO.
This is a highly demanding, scheduling- and travel-intensive role. The CEO operates at a rapid pace across multiple ventures, high-profile partnerships, and constant meetings. The ideal candidate thrives in a high-volume, ever-shifting environment and views complex calendar management and travel logistics as their core craft - not an administrative afterthought.
This person must be detail-oriented, discreet, and emotionally intelligent, with strong awareness of pop culture, sports, business news, and emerging trends. The ability to read a room, communicate clearly, and operate with impeccable judgment is essential, as this role involves exposure to high-level partners and investors.
This is an in-person role based in Los Angeles.
Key Responsibilities
Calendar & Scheduling (Primary Focus – Heavy Lift)
• Own and manage an extremely high-volume, constantly shifting calendar in partnership with the Chief of Staff and home-based team
• Prioritize meetings by strategic impact while aggressively protecting focus time
• Manage back-to-back scheduling across time zones with little margin for error
• Proactively anticipate conflicts before they occur and solve them without escalation
• Serve as a strong gatekeeper, filtering inbound requests and structuring the CEO’s day for maximum efficiency
• Communicate continuously with internal and external stakeholders to coordinate availability and confirm logistics
*This role requires someone who enjoys being “in the weeds” of scheduling and can handle daily pivots with calm precision.
Meeting Preparation & Follow-Through
• Build structured agendas and compile briefing materials to ensure the CEO is fully prepared
• Draft concise prep documents and face-sheet summaries for external introductions
• Coordinate with division and project leads to ensure materials are current and aligned
• Sit in on meetings (in-room or virtual) as requested to capture decisions, owners, and deadlines
• Send post-meeting follow-ups with clear action items and track execution to completion
• Draft high-priority communications (emails, updates, decks) in the CEO’s tone with minimal edits required
Travel & Logistics (Extremely Travel-Heavy)
• Own all business and personal travel logistics - domestic and international
• Manage complex itineraries across commercial and private aviation
• Coordinate hotels, ground transportation, security, restaurant reservations, and on-the-ground movement
• Track travel changes in real time and proactively reroute when delays occur
• Prepare clear, comprehensive itineraries with backup plans
• Manage cross-functional coordination during travel (assistants, production teams, partners, venues)
This role requires someone who treats travel logistics as a strategic function—anticipating disruptions before they happen and executing seamless pivots under pressure.
Operations & Executive Support
• Partner closely with the Chief of Staff to track all CEO correspondence and priorities
• Conduct clear, efficient check-ins to surface scheduling conflicts and key updates
• Handle internal and external communications with discretion and polish
• Oversee and reconcile business expenses with timely, organized reporting
• Implement and maintain systems for tracking expenses and approvals
• Manage professional gifting and proactively track important milestones
• Support the planning and execution of business dinners, events, and gatherings
• Maintain strict confidentiality at all times
• Anticipate needs and remove friction so the CEO can operate at full capacity
Qualifications
• 5+ years in a high-volume Executive Assistant role supporting a C-suite leader
• Proven experience managing complex, high-stakes calendars and heavy travel coordination
• Exceptional discretion and emotional intelligence
• Strong ability to problem-solve quickly in high-pressure environments
• Comfortable collaborating across multiple stakeholders and executive support partners
• Deep familiarity with Los Angeles and surrounding areas
• Excellent written and verbal communication skills
• Highly organized, detail-obsessed, and proactive
• Advanced proficiency in Excel, Google Workspace, Asana, HubSpot, and AI platforms
• Valid driver’s license and reliable transportation
• Entertainment, sports, start-up and/or hospitality industry experience required
Please submit a resume to be considered.
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