Job Description

As the Executive Assistant to this mission-driven nonprofit organization, you will serve as a trusted partner to executive leadership while helping to advance initiatives that create meaningful impact nationwide. In this highly visible role, you will support the C-suite through expert calendar management, high-level communications, travel coordination, and strategic administrative support that keeps daily operations running efficiently. This opportunity is ideal for a polished and proactive professional who enjoys balancing competing priorities, collaborating across teams, and contributing to an organization dedicated to service and advocacy.

Key Responsibilities:

• Manage executives’ calendars, resolve scheduling conflicts, and prioritize time-sensitive matters.
• Arrange travel logistics, including transportation and accommodations, and process expense reports.
• Communicate on behalf of executives with key stakeholders such as the Board of Directors, donors, and partners.
• Assist with meeting preparation, database updates, and special projects for executives.
• Draft, edit, and proofread executive correspondence, presentations, talking points, and briefing materials with exceptional attention to detail.

• Understand the strategic objectives and deliver key messages. Maintain an organized desk, updated spreadsheets and databases with contact information and relevant record-keeping information.
• Serve as a point of contact for internal and external contacts, and vendors to relay important information and keep track of critical documents, including board-related communication and action items.
• Handle confidential and sensitive information with sound judgment, discretion, and professionalism.

Why You’ll Love Working Here:

• Opportunity for true long-term partnership.
• Collaborative and mission-focused culture where your work directly contributes to meaningful initiatives and advocacy efforts.

• Generous benefits, including health insurance, 401(k), and PTO.

• Hybrid work model; this role requires flexibility to meet the needs of the C-suite.

What We’re Looking For:

• Executive-minded. Ideal candidates possess at least two years of strong administrative support in a values-driven nonprofit or similar environment. Bachelor’s degree required.
• Organized. Excellent multitasking, project management, and attention to detail.
• Communication mastery. Excel at delivering clear, concise, and well-structured verbal and written communication to executives, stakeholders, and team members, ensuring messages are understood and actionable.
• Proactive and responsive. Maintain a proactive desk, anticipating executives’ needs and responding promptly to ensure seamless workflows for multiple executives.
• Tech-savvy. Proficient with Microsoft Office 365 products (Word, Excel, PowerPoint, and Outlook).

• Sophisticated. You understand the level of etiquette and composure when interacting with others.

To apply, please send a resume to resume@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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