Junior Construction Administrator
Location: Chattanooga, TN (or Project-Based)
Employment Type: Full-Time
Position Overview
We are seeking a Junior Construction Administrator to support our project teams with documentation control, administrative coordination, and routine project communications. This role is ideal for an early-career professional interested in construction management and project administration who wants hands-on exposure to active construction projects.
The Junior Construction Administrator works under the direction of the Project Manager or Project Engineer and plays a key role in keeping project records organized, deadlines tracked, and communications flowing.
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Key Responsibilities
• Maintain organized project files and documentation within project management systems
• Log, track, and distribute RFIs, submittals, meeting minutes, and project correspondence
• Assist in assembling submittal packages and tracking review status through approval
• Support preparation of routine project correspondence under supervision
• Assist with compiling pay application backup, including invoices, lien waivers, and material documentation
• Assist in maintaining the project Sustainability Notebook
• Assist in maintaining the project Quality Assurance Manual
• Assist in preparing quantity takeoffs and soliciting proposals from vendors and subcontractors
• Track close-out documentation including warranties, O&M manuals, and as-built drawings
• Assist with meeting agendas, meeting minutes, and tracking follow-up action items
• Coordinate routine communications between internal project teams and external partners
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Qualifications
Required:
• 0–3 years of experience in construction administration, project coordination, or a related field
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple tasks and follow established processes
Preferred:
• Exposure to construction projects or internships
• Familiarity with document management systems (Smartsheets, Project Site, etc. )
• Interest in construction management or project administration
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Skills & Attributes
• Detail-oriented and dependable
• Strong written and verbal communication
• Willingness to learn and accept feedback
• Team-focused with a professional attitude
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Growth Opportunity
This role offers a clear path for advancement into Construction Administrator, Project Engineer, or Assistant Project Manager positions as experience and skills develop.
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