Job Description

Manager, Executive Operations

(Direct-Hire | Hybrid | Los Angeles, CA)

The Best Admin is conducting a search on behalf of a respected, mission-driven philanthropic foundation focused on a vital social cause. We are seeking an experienced executive support professional to provide high-level administrative and operational support to the organization’s Executive Team.

This is a full-time, direct-hire, hybrid role based in the West Adams area of Los Angeles (90018) and is ideal for a seasoned administrative professional who thrives in fast-paced, senior-level environments.

Position Title: Manager, Executive Operations

Role Type: Full-Time | Direct-Hire | Hybrid (in-person presence required)

SUMMARY:

The Manager, Executive Operations provides expert administrative and operational support to senior leadership, including the Chief Impact Officer, Chief Policy and Public Affairs Officer, and Chief Operating and Financial Officer. This role requires strong judgment, discretion, and the ability to manage multiple priorities while supporting complex initiatives, meetings, and projects across the organization.

KEY RESPONSIBILITIES:

• Provide high-level executive administrative support to senior leadership
• Manage complex calendars, scheduling, and meeting logistics
• Prepare agendas, draft documents, presentations, and correspondence
• Coordinate internal and external meetings, events, and convenings
• Arrange travel and manage expense reporting
• Attend high-level and sensitive meetings; prepare and maintain meeting notes and materials
• Maintain organized electronic filing systems and documentation
• Support special projects and initiatives as assigned

Additional duties may be assigned as needed.

QUALIFICATIONS:

• 5–7 years of progressive experience in executive or senior-level administrative support
• Experience working with and supporting Board of Directors preferred
• Bachelor’s degree or equivalent professional experience
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience working with databases, reporting systems, or grants management tools preferred
• Strong communication, organizational, and interpersonal skills
• Ability to manage confidential information with discretion
• Comfortable working in a fast-paced, collaborative, hybrid environment
• Ability to travel locally as needed for job-related responsibilities

WORKING CONDITIONS:

Hybrid work environment with a combination of on-site and remote work. Occasional evenings or extended hours may be required based on organizational needs.

COMPENSATION & BENEFITS:

Salary range: $85,000 – $95,000

Comprehensive benefits package including medical, dental, vision, life insurance, 401(k), paid holidays, floating holidays, and winter office closure.

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