Job Description

A well-established professional services firm is seeking an Administrative Assistant to support day-to-day office operations and provide administrative support to Partners and a small team. This role is ideal for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes pride in keeping an office running smoothly.

This individual will play a key role in maintaining organization across the office, supporting two Partners, and assisting with general office coordination, including stepping in to manage calls and greeting visitors.

Salary + Additional Benefits:

• $50,000 - $65,000
• 2x Annual Reviews with Discretionary Bonus Opportunities
• Majority of Medical, Dental & Vision Benefits covered for Employee, Spouse & Family
• 100% STD, LTD, and Life Insurance
• 120 Hours PTO
• 401(k) with match

Location: Plano, Texas 75093

Type of Position: Direct Hire

Responsibilities:

• Provide administrative support to two Partners and assist a small office team as needed
• Manage calendars, coordinate meetings, and assist with scheduling across the team
• Prepare, format, and organize client documents, correspondence, and internal materials
• Assist with light billing support, document processing, and general administrative tasks
• Support incoming calls and greet visitors as needed in a professional and welcoming manner
• Maintain office organization, including filing systems, supplies, and common areas
• Coordinate mail distribution, shipping, and deliveries
• Support meeting logistics, including preparing materials and setting up conference rooms
• Assist with travel arrangements for Partners, as needed
• Help ensure day-to-day office operations run efficiently and professionally
• Take on additional administrative and office support responsibilities as they arise

Requirements:

• 5+ years of administrative or office support experience, ideally within a professional services environment
• Bachelor’s Degree preferred
• Light collections or accounting experience would be preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with excellent attention to detail
• Professional, polished demeanor with a customer-service mindset
• Comfortable in a front-facing role interacting with clients and visitors
• Ability to manage multiple priorities and adapt in a fast-paced environment
• Strong communication skills, both written and verbal
• Team-oriented with a proactive, “jump in where needed” approach
• High level of discretion and professionalism
• Willingness to travel to Houston office a few times a year for company events

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.

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