Job Description

LOCATION: NYC, Stamford CT, Ridgefield, CT

JOB TYPE Full-Time, On-Site

COMPANY DESCRIPTION

Vibrant Building Technologies is an innovative hardware and software company building the next generation of home health technology. Our systems combine advanced sensing, ventilation, filtration, and intelligent software to actively manage the environments people live in. We are reinventing one of the most overlooked systems in the modern home, transforming HVAC from a passive mechanical appliance into intelligent infrastructure that continuously improves health, comfort, and performance.

Vibrant is led by a founder who also oversees a portfolio of complementary operating businesses across real estate development, construction, design, and home technology. These businesses are intentionally built to work together, forming a vertically integrated platform focused on a single goal: developing, designing, building, and equipping the healthiest, highest-performing homes and real estate in the world.

ROLE DESCRIPTION

We are looking for a Chief of Staff & Head of Strategic Initiatives to serve as a force multiplier for the CEO and COO.

Approximately 80% of this role is focused on Vibrant Building Technologies. The remaining time supports cross-functional strategic initiatives across the CEO and COO's other operating businesses in real estate, design, and technology.

This person will work directly between the CEO and COO on a daily basis — translating vision into structured initiatives, driving execution on complex projects, and ensuring that the highest-priority work moves forward with speed and clarity.

This is not a coordination or scheduling role. It is a high-output operator position built for someone who is hungry, moves fast, and thrives when the path forward is not fully defined. The right person uses AI tools fluently as a core part of how they work, operates with a high sense of urgency, and produces at a level that consistently exceeds what most people think is possible in the time available.

If you need a clear job description, a defined process, and a stable environment to do your best work, this role is not for you. If ambiguity energizes you and high output is just how you operate, keep reading.

RESPONSIBILITIES

Vibrant Building Technologies — Primary Focus

• Work directly with the CEO and COO to drive Vibrant's most critical strategic and operational initiatives
• Translate founder vision into actionable plans with clear ownership and timelines
• Identify operational bottlenecks and implement systems that improve execution speed
• Coordinate across hardware, software, manufacturing, and go-to-market workstreams
• Prepare strategy briefs, internal memos, and presentations for leadership
• Leverage AI tools to accelerate research, analysis, writing, and decision support
• Support new venture evaluation, partnerships, and expansion opportunities as Vibrant scales

Cross-Company Initiatives — Supporting Role

• Drive select cross-functional projects spanning the broader portfolio of operating businesses
• Serve as the connective tissue between the CEO and COO on priorities that span multiple companies
• Conduct research and analysis for new opportunities across real estate, design, and technology
• Ensure high-priority cross-company initiatives have structure, ownership, and momentum

WHAT SUCCESS LOOKS LIKE — FIRST 12 TO 18 MONTHS

• The CEO and COO spend more time on the work only they can do at Vibrant
• Strategic initiatives that previously stalled are moving with consistency and momentum
• Vibrant's cross-functional projects have clear owners, timelines, and accountability
• AI tools are being used across the organization to compress timelines and improve output quality
• Leadership has a trusted operator who can be handed any high-priority problem and run with it
• Cross-company initiatives are handled with the same speed and clarity as Vibrant-specific work

YOU MIGHT BE A FIT IF

• You are hungry — not content, not coasting, and genuinely motivated to do some of the best work of your career here
• You thrive in fast-moving, high-output environments and find ambiguity energizing rather than paralyzing
• You use AI tools — Claude, ChatGPT, Perplexity, and others — as a natural part of how you research, write, analyze, and build
• You have taken ambiguous, complex problems and turned them into structured plans that actually get executed
• You are comfortable working directly with founders and senior leadership and know how to operate at that level without hand-holding
• You write and communicate with precision — your memos, briefs, and presentations make decisions easier, not harder
• You produce at a high level and take ownership seriously — you do not need problems to be fully defined before you start solving them
• You want proximity to how a high-growth technology company is built and led, not just a seat in a single department

You will likely thrive here if you are the type of person who sees an unstructured, high-stakes initiative and immediately starts thinking about how to build the plan, align the people, and get it moving — and then does it faster than anyone expected.

Bonus Skills — Not Required But Genuinely Useful:

• Engineering background or technical fluency in hardware, software, or systems design
• Understanding of real estate development — how projects are financed, entitled, designed, and built
• Familiarity with construction — how projects are managed, sequenced, and delivered
• Ability to read and interpret technical documents, drawings, or specifications across disciplines
• Experience working across both physical and digital product environments simultaneously

QUALIFICATIONS

Required:

• Proficient and proactive use of AI tools as a core part of how you work
• Exceptional structured thinking and problem-solving ability
• Proven ability to operate independently in ambiguous, fast-moving environments
• Strong written and verbal communication skills
• High personal output — demonstrated track record of getting a lot done with urgency and quality
• Experience managing multiple high-priority projects simultaneously

Strongly Preferred:

• Experience working closely with founders or senior executives in a similar capacity
• Background in hardware, technology, or early-stage company environments
• Exposure to real estate development, construction, or design businesses
• Comfort moving between a primary company focus and broader organizational initiatives

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