Job Description

  Primary responsibilities include planning and executing events, with an emphasis on contributing to the overall creative, technical and logistical elements that help an event succeed (event design, build strategies, audiovisual production, networking, logistics, partner sourcing, partner management, asset management, budgeting, negotiation, and client service). The Event Manager will spend the majority of their time managing all aspects of the event production process, working as part of the team from event concept, to implementation, live show, to load out. The Event Manager should work effectively with both client and internal teams to flawlessly deliver event programs that drive client results against established strategic objectives, timelines and financial goals. The Event Manager should thrive under pressure, enjoy travel, and have a passion for event production and logistics.

Responsibilities Include: 

• Contribute resources to proactively ensure high quality service delivery while striving for continuous improvement.

• Responsible for following department protocols for event planning

• Follow project plan for each portion of implementation and holding external partners accountable

• Work with the Raiola internal team and external vendors in ensuring that all logistical needs for the event are understood and met.

• Identify necessary vendor / partner support, and then source and manage accordingly

• Liaise with audio-visual partners with sourcing all needs and ensuring that they are appropriately incorporated into the overall event

• Assist with payments and processing

• Onsite point of contact for all aspects of production

• Utilize strong internal partnership skills while working cross-functionally with the team in order to ensure that the project is implemented with internal stakeholders as required, and that client vision and satisfaction is met

• Exhibit exceptional written and verbal communication skills with superb attention to detail

• Oversee the project budget, keeping track of expenses and updating the team on costs so that they can be communicated to the client as needed

• Ongoing reconciliation of all project expenses, including ensuring vendor invoices are accurate and paid, and client invoices reflect all approved event expenses

• Provide solutions for visual and spoken client presentation needs occasionally under high-pressure circumstances.

• Provide immediate response to requests for assistance on events in progress.

• All other duties as assigned.

Skills + Personal Qualities:

● Great communication skills, written and verbal

● Team player

● Sense of humor

● Enjoys life and sees the beauty in helping others

● Must be comfortable in a small office, open plan setting

● Experience managing and directing corporate special events

● Working with budgets with multiple levels

● Demonstrate a high level of knowledge in large-scale corporate special events and productions

● Educated on the latest event technologies, with the ability to weave these in to event experience seamlessly

● Experience in managing labor crews

● Strong production competencies

● Well-developed project management skills

● Eye for detail and maniacal attention to delivering high quality, error-free deliverables

● Anticipates project needs and proactively delivers

● Builds solid and reciprocal relationships with designated client contacts and vendors

● Fosters trust and open/honest communication with the internal team and partners

● Gathers and analyzes program data to identify opportunities and make recommendations on strategy

● Knowledge of Microsoft Office products including Outlook, Microsoft Office and Keynote

● Ability to meet tight deadlines and work well under pressure.

● Strong organizational skills, time management skills and attention to detail required.

● Strong verbal and written communication skills.

● Ability to prioritize and manage multiple tasks/projects.

● Ability to work independently without supervision, be self-directed and demonstrate initiative.

● Ability to take direction without follow up.

● Ability to work collaboratively with others for whom you have no direct supervisory authority.

● Strong teamwork and team synergy skills required.

● Exhibit good judgment and decision-making skills.

● Availability and willingness to work extended hours, including nights, weekends, holidays and be on-call as necessary.

PHYSICAL REQUIREMENTS

• Capability to stand, kneel and/or crouch for long periods of time

• Capability to work in hot humid environments

• Capability to work in cold environments

• Capability to lift & move excess of 60lbs as is necessary in the normal flow of the day to day work load unassisted and lift and move 100lbs with assistance.

• Assist in the loading of various vehicles with equipment.

Please submit a cover letter, portfolio, and resume to matt@raiolaco.com. Cover letter should include a few sentences about a life experience that demonstrates your ability to manage your time while helping others simultaneously. Salary range $68,000- $75,000 per year plus benefits.

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