Job Description

Please connect with me on LinkedIn as well @Jesse Parker

Job Title: Administrative Assistant

Location: Tampa, FL

Salary/Payrate: $55K - $60K

Work Environment: Unsure, will know tomorrow

Term: Full-time / permanent

Bachelor’s degree required: NO

Referral Fee: AMS will pay $250

Job Description:

An AmLaw 200 legal client of ours, is seeking an Administrative Assistant (Junior Legal Assistant) for its Tampa office. This is a great opportunity to join an excellent law firm for someone with several years of experience seeking to grow their experience and legal career.

Qualification:

• Minimum of 3 years of experience as an administrative assistant with a focus on litigation and administrative tasks.
• Candidates must be proactive, a strong team player, detailed oriented, flexible and demonstrate excellent technical, organizational and communication skills.
• Proficiency in using Microsoft Word, Excel, and Outlook is required
• Experience with electronic document management systems (IManage experience is preferred).
• Ability to multi-task and prioritize tasks based on the practice group’s business needs and deadlines is essential.

Duties include, but are not limited to:

• Assist with the electronic preparation and submission of new client business intake processes, and follow through with a sense of urgency until completion
• Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor invoices
• Perform electronic filings in Federal and Florida State Courts, and with the American Arbitration Association as needed;
• Assist with uploading and saving of emails and documents into the firm’s electronic document management system (IManage), while adhering to the practice group protocols for the naming of saved documents
• Assist with attorneys’ calendaring and calendar invites
• Provide backup overflow support and coverage for the practice group legal administrative assistants
• Assist with scanning and copying

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