Job Description

Position Summary

The Executive Assistant’s primary responsibility is to protect and optimize the CEO’s time, enabling fewer interruptions, higher focus, and greater organizational impact. This role functions as a strategic partner to the CEO, not merely administrative support. The Executive Assistant operates proactively; exercises sound judgment and manages critical workflows with minimal supervision.

*Please note that there will be an assessment test given for this interview process.*

Skills:

• Strong communication, writing, and public relations skills.
• High attention to detail and ability to thrive in a fast-paced environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint) and cloud-based tools such as Dropbox, DocuSign, and Adobe.
• Proficient in Monday.com.
• Working knowledge in Canva.

Qualifications:

• Proven leadership experience in fast-paced environments.
• Strong decision-making, problem-solving, and project oversight skills.
• Experience managing teams and driving efficiency.
• Proven ability to work in close partnership with executive teams (office manager, Operations etc.) while maintaining discretion.
• Effective at building internal and external relationships.
• Excellent written and verbal communication.
• Highly organized, detail-oriented, and analytical.
• Able to multitask, prioritize, and adapt quickly to new technology under pressure.

Core Purpose of the Role

• Protect the CEO’s time by reducing unnecessary interruptions and distractions.
• Ensure the CEO’s attention is consistently aligned with the company’s highest priorities.
• Act as a trusted filter, gatekeeper, and force multiplier for executive effectiveness.

What This Role Is

• A force multiplier for the CEO, extending capacity and effectiveness.
• A filter and gatekeeper for information, requests, and priorities.
• Proactive, anticipatory, and solutions oriented.
• Comfortable operating independently and making informed decisions.

What This Role Is Not

• Task-only or reactive administrative support.
• A position requiring constant direction or oversight.
• Limited to scheduling or clerical responsibilities.

Definition of Success

The Executive Assistant is succeeding when:

• The CEO experiences fewer interruptions and greater ability to focus.
• Priorities are anticipated and managed before becoming urgent.
• Issues and problems are addressed accurately and on time.
• Communication is fast, clear, and aligned across internal and external stakeholders.

First Weeks Expectations

Within the initial weeks, the Executive Assistant is expected to:

• Draft and edit communications on behalf of the CEO.
• Provide a concise daily priority brief highlighting key meetings, decisions, and risks.
• Filter requests, noise, and low-value interruptions.
• Operate with minimal supervision while maintaining high standards of judgment and confidentiality.
• Manage the CEO’s calendar and inbox, handling a high daily volume of communications (200+ emails per day) with accuracy and discretion.

Qualifications

• Associate or bachelor’s degree required.
• Preferred fields: Business Administration, Operations Management, or related discipline.
• Equivalent real-world experience will be considered in lieu of formal education.

Job Type: Full-time

Pay: $80,000 to $90,000 DOE

Benefits:

• Health insurance
• Paid time off
• Holiday Pay
• Dental insurance
• Life insurance
• Vision insurance

Schedule: 40-50 Hour/Week/Weekend availability - Monday evening meetings every week and every Saturday morning virtual meetings with follow-up after.

Experience:

• Monday.com: 2 years (Required)
• Support of C-suite executive (CEO, COO, CFO) years: 4 years (Required)

Work Location: In person

Ability to Commute:

• Lutz, FL 33548 (Required)

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